CoachArt is currently hiring this position:


15 hours per week (approximately 10 weekday hours and 5 weekend hours)


For immediate hire


Oakland, California

CoachArt is a nonprofit organization that serves children impacted by chronic illness through arts and athletics programs that are impactful, meaningful, and adapted to the unique needs and interests of the child. We work with young people and families who are facing enormous challenges and we believe that ALL young people, regardless of limitations, deserve to be part of an inclusive and empowering learning community.


CoachArt seeks a Program Assistant who is able to demonstrate a commitment to CoachArt’s mission by assisting CoachArt’s Bay Area Program Manager, who supports the Bay Area region and ensures that this region’s families and volunteers are provided with opportunities to engage with the CoachArt community. The Program Assistant position will lead high-quality CoachArt programming including one-on-one or group art and athletics clubs for students ages 5-18. The position will also assist the Program Manager with matching CoachArt students with volunteer coaches for in-home lessons, program partner scholarships, clubs, and one-day group lessons. CoachArt’s Program Assistant will have the opportunity to help hundreds of children with chronic illness engage in transformative art and athletic programming in keeping with the organization’s mission and goals.

Primary Responsibilities:

This position will report to the Bay Area Program Manager. The primary responsibilities include, but are not limited to, the following:

CoachArt Club Responsibilities:

    • Each month, help to plan and facilitate one or two CoachArt Clubs, which focus on arts or athletic programs. Clubs typically take place on weekends (mornings & afternoons) and during after-school hours, and include:
      • Sports Clubs (for example: basketball, soccer, bowling, volleyball, etc.)
      • Art Clubs (for example: sewing, animation, music, painting, etc.)
    • Support One-Day Group Lessons and Community Events within the region and in line with program strategy.
    • Plan and coach two to four eight-week, one-on-one, in-home / community lessons.
    • Assist with curriculum research and development with an emphasis on adaptive and inclusive coaching techniques.
    • Research facilities for potential sports lessons. Assist with the booking process for sports events and activities.
    • Assist with student and volunteer recruitment for activities.
    • Do attendance tracking; student, parent, and facility evaluations; and on-site lesson visits.
    • Other duties include: general administrative tasks such as data entry, confirmation letters, office organization, and answering phone calls.

Student and Family Support:

    • Support Bay Area Program Manager with student intake process, including Salesforce database entry and welcome calls.
    • Provide support to families within and around their home communities and throughout the matching process.

Volunteer Support:

    • Assist Program Manager with regional matching for in-home lessons.
    • Assist with volunteer communication within the region.

Partner Support:

    • Assist with the regional partner relationships and identify new opportunities in line with program vision.

Team Support:

    • Help support the annual vision, growth metrics, and goals of the program.
    • Assist Program Manager with platform to assure transparent and useful information related to progress on key pipelines for partnerships, recruitment, and job transitions.


  • Weekend and some evening hours. Sample schedule:
    • 11 am – 4 pm on Saturdays
    • 10 am – 3 pm, or 12 – 5 pm, on Tuesdays
    • 10 am – 2 pm, or 12 – 5 pm, on Thursdays
  • Innovative, self-motivated team player
  • Comfortable in fluid and dynamic environments
  • Excited to work collaboratively
  • Organizational and planning skills
  • Problem-solver and solution-maker
  • Resourceful

Minimum Qualifications:

  • Associate’s degree preferred
  • Proficiency in computer systems, preferably Mac and the Microsoft Office Suite
  • Proficiency in Google apps and Google Drive
  • Comfortable with multi-tasking and virtual work environment
  • Willing to travel and work flexible hours including weekends and/or evenings on a weekly basis
  • Must pass a criminal background check

Desired Experience:

  • Bilingual English/Spanish preferred
  • Education or work experience relevant to core responsibilities
  • Knowledge of Bay Area with an emphasis on East Bay communities and demographics


Part-time (15 hours/week)


To apply, please send a resume and cover letter to Please use this subject line in your email message: Program Assistant – Oakland.

No phone calls please.